Summit Home Tutors (“we”) are committed to respecting your privacy. The purpose of this policy is to tell you why we collect personal data from you and how it is processed. If you visit our website you accept the terms laid out in this policy on how we use your data.
Under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) the Data Controller is Summit Home Tutors. Our Head Office address is: F11, St George’s Business Park, Castle Road, Sittingbourne ME10 3TB.
Information we collect
We may collect information from you with regard to:
- Client enquiries
- Client agreements
- Sub-contractor and partner applications
- Sub-contractor and partner references
- Sub-contractor and partner agreements
- Franchise enquiries
This is done through forms on our website, via hard copy documents, by email and telephone.
We may also collect information from you when you visit our website. This includes: your IP (Internet Protocol) address, browser type, browser version, plug-ins, operating system, geographical location, and time zone. We may also collect information on how you interact with our site. For example: the pages you visit, where you have come from, the length of time you stayed on each page and page load times.
Cookies are small files saved to your computer that track, save and store information about your interactions and usage of the website. This allows our website, through its server to provide you with a tailored experience.
Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer.
Why we collect your data and how we use it
We use data collected from you to carry out our obligations under any contract entered into between you and us. We may also use data that we have collected from you (and with your consent) to provide you with information about our services that you have enquired about, or that are similar to what you have enquired about. Data is also collected to deliver relevant advertising to you, and to assess how effective that and other advertising has been.
The legal basis for our processing therefore falls under Article 6 of the GDPR, namely:
Who we give your data to
Your data is provided to third party franchisees of our franchise network in order to use the information provided to deliver the services requested by you. They will also pass your details to relevant sub-contractors and business partners in order to provide you with the services you have requested. If you have applied to work in partnership with us we will also pass your details to referees nominated by you to obtain relevant references.
How we store your data
We are careful to ensure your personal data is kept secure. Data is stored on secure servers that we use or on secure servers that our franchisees use. We maintain appropriate anti-virus and firewall software to reduce the risk of unauthorised access. Where data is stored in hard copy format we ensure this information is kept locked away safely.
Under GDPR you have a right to request access to the data we hold on you. You also have the right to: be informed; update/rectify; erase; object; transfer; withdraw consent; or, stop us from processing your personal data. To exercise your rights in any of these respects, please contact us using the contact details at the bottom of this policy.
You can find out more about your rights from the Information Commission’s Office (ICO). They are the Supervising Authority for Data Protection in the UK. You can find out more information here: https://ico.org.uk
You can complain to us about the use of your data via the contact details below. You can also complain to the ICO via their website above.
Accessing your data
You have the right to access the data we hold about you. To do this please contact us via the contact details at the end of this policy.
How long do we keep your data for?
We keep your data only for as long as is required to fulfil the purpose for which it was collected. This includes for the purposes of satisfying legal and accounting requirements. If we provide any paid services to you then we are required under UK tax law to keep information for a minimum of 6 years. Any information we collect from you with regards to marketing purposes will be kept until you notify us that you no longer wish to receive this information.
Changes to this policy
Any changes we make to this policy will be posted on this page. Please check back for updates.
Summit Home Tutors, F11, St George’s Business Park, Castle Road, Sittingbourne ME10 3TB
Or online using the form here.
This policy was last updated in May 2018